Google sent an email to its customers in October, requesting confirmation of a new contract. The changes relate primarily to the requirements of the GDPR. What does this mean for you as customers? What do you specifically implement?
GDPR – “General Data Protection Regulation” is one of the revolutionary new EU legislations that will significantly increase the protection of personal data. It was approved on 27 April 2016 and will come into force on 25 May 2018.
So what is Google aiming for with the new contract?If you store personal data on one of Google’s services, such as Drive, Google puts itself in the role of a data processor.That’s why it has issued a new version of the G Suite User Agreement, which addresses the necessary facts and commits to being GDPR compliant and “GDPR compliant.”
The agreement is perfectly fine and declares Google’s responsibility and the fact that it is preparing carefully for GDPR, so don’t be afraid to sign it.
How do I confirm the contract?
Log in to G Suite as an administrator.
– launch the Admin Panel
– under Company Profile – Profile in the Additional Security and Privacy Terms and Conditions section, confirm the new version of the agreement
Entry of responsible persons into the G Suite interface
If you are one of the companies that need or want to use the services of a DPO (Data Protection Officer), enter their contact details in the Administrator Dashboard, under Company Profile – View More – Legal & Compliance Issues – Details of your Data Protection Officer
What next?
So you’ve got Google sorted for now under GDPR. If you use other systems where you enter personal data (e-commerce, etc), contact the provider and ask how they are addressing GDPR. The fact that your providers address GDPR does not mean that you meet all the requirements of GDPR, whose requirements are about technology, but more importantly about the level of setup and quality of internal processes when dealing with personal data.
It’s time to start preparing if you haven’t already. Follow the blog for updates or contact a company directly that deals with the issue – such as Railsformers.